Rota software for Edinburgh pubs, cafés and restaurants
Rotahr is rota software for Edinburgh pubs, cafés and restaurants that handles the rota, clock-in, food safety records, bookings and receipts in one app — flat €49 a month, VAT included, no per-staff pricing.
Edinburgh's trade is defined by August: the Fringe and the wider festival season bring the single sharpest demand spike of any UK city, on top of a trade that is otherwise steady and tourist-driven year-round.
What Edinburgh venues are actually dealing with
- —The Fringe alone brings on roughly 100 seasonal staff a year just for the festival organisations, and venues across the city hire similarly hard for August — a flat monthly price beats per-head pricing badly across that swing.
- —Scotland runs its own food hygiene scheme, the Food Hygiene Information Scheme (FHIS) — a pass/improvement-required result rather than England's 0–5 FHRS score — run by the City of Edinburgh Council, so records need to be ready for a different inspection format.
- —Scottish employment law tracks the UK-wide Working Time Regulations 1998, but statutory and public holiday patterns differ from both England and Ireland, so a rota built around the wrong calendar causes real pay errors.
- —Old Town and New Town trade is dense and largely independent, with a short, brutal peak season and a much quieter winter.
What's included
Rota & shifts
Build it once. Staff see it on their phone. Swaps come to you, not a group chat.
Clock in & out
On the phone, at the venue. Hours land straight into payroll, with UK Working Time Regulations rest-break rules built in.
HACCP records
Temperature checks, deliveries and cleaning lists. Print the lot for an inspector in one tap.
Bookings & floor plan
Your real table layout on screen. See what's free tonight at a glance.
Receipts & books
Photograph a receipt and it reads itself. Costs, VAT and P&L without the shoebox.
Stock & recipes
Know what a dish actually costs when supplier prices move.
Serving venues across City of Edinburgh
Rotahr is used by independent venues in and around Old Town, New Town, Leith, Grassmarket and Stockbridge. It runs in the browser and on iOS and Android, so there's nothing to install on a back-office machine.
Billed in GBP, VAT included, with UK bank holiday and Working Time Regulations rest-break rules built in.