Rotahr vs RotaCloud
Rotahr and RotaCloud both handle staff scheduling, but they solve different problems: Rotahr is one flat-priced app that also covers bookings, food safety records, stock and payroll for a single venue, while RotaCloud is a dedicated workforce platform priced per user and bolted to other tools for the rest.
UK rota and time-tracking software aimed at small and growing teams across many industries.
Below is a straight comparison, including the cases where RotaCloud is the better choice. If that's you, we'd rather you knew now than found out after paying us.
Short version
If all you want is a cheap, tidy rota and nothing else, RotaCloud is honestly good value and we'd say so.
What each one costs
Rotahr
€49/mo
Flat monthly, VAT included. Up to 15 staff; €89 up to 30. Hiring doesn't change the bill.
RotaCloud
per user
Published per-user. RotaCloud lists a Standard plan from £2 per user per month, with Pro from £10/month covering up to 5 employees, and Time & Attendance as a paid addition.
Rough cost at 12 staff: Around £24/month at 12 staff on Standard, before the Time & Attendance addition.
RotaCloud pricing taken from their own pricing page, checked 2026-08-02. Vendors change prices — verify before you buy. We don't quote third-party aggregators because they're often years out of date.
Where RotaCloud is better
No point pretending otherwise.
- ✓Genuinely cheap for rota alone at small headcounts — hard to beat on that single job.
- ✓Very simple to learn; a manager can build a first rota within the hour.
- ✓Well-regarded support and a clean mobile app.
- ✓Not tied to hospitality, which suits mixed operations.
Pick RotaCloud if…
Rota is your only problem, your headcount is small and stable, and you have no interest in replacing your paper food safety diary or your bookkeeping.
Where RotaCloud leaves gaps for a small venue
- ✕Rota, attendance and time-off only. No food safety records, no bookkeeping, no reservations.
- ✕Per-user pricing plus the attendance add-on means the real bill climbs with headcount.
- ✕Built for scheduling generally rather than hospitality specifically, so kitchen and floor workflows aren't modelled.
The real difference
Most tools here do the rota well. The question is what happens to everything else — the temperature checks, the delivery notes, the bookings, the bag of receipts. Rotahr was built by a chef who was doing all of it by hand.
| Included as standard | Rotahr | RotaCloud |
|---|---|---|
| Staff rota & shift swaps | ✓ | ✓ |
| Clock in / out with break tracking | ✓ | ✓ |
| HACCP food safety records | ✓ | ✕ |
| Table bookings & floor plan | ✓ | ✕ |
| Receipt scanning & bookkeeping | ✓ | ✕ |
| Stock & recipe costing | ✓ | ✕ |
| Customer list & offers | ✓ | ✕ |
Based on each vendor's publicly marketed feature set as of 2026-08-02. RotaCloud may offer some of these through integrations or partners rather than natively.
Common questions
Is RotaCloud cheaper than Rotahr?
For rota on its own at a small headcount, usually yes — and we'd rather say that than pretend otherwise. The comparison changes if you're also paying for a food safety system, a bookings tool and an accountant to sort a bag of receipts, because those are included in Rotahr.
Does RotaCloud handle HACCP or food safety?
No. It's rota, attendance and time off. Food safety records stay wherever they are now, usually on paper.
Why would a pub pick Rotahr over RotaCloud?
Because a pub's problem usually isn't only the rota. It's the rota, the temperature checks, the delivery notes, the bookings and the receipts. Rotahr covers all of those in one flat monthly price.