Rotahr vs Planday
Rotahr and Planday both handle staff scheduling, but they solve different problems: Rotahr is one flat-priced app that also covers bookings, food safety records, stock and payroll for a single venue, while Planday is a dedicated workforce platform priced per user and bolted to other tools for the rest.
Xero-owned scheduling and workforce platform popular with European hospitality and retail.
Below is a straight comparison, including the cases where Planday is the better choice. If that's you, we'd rather you knew now than found out after paying us.
Short version
A sensible pick if you're already committed to Xero and want scheduling that plugs straight into it.
What each one costs
Rotahr
€49/mo
Flat monthly, VAT included. Up to 15 staff; €89 up to 30. Hiring doesn't change the bill.
Planday
per user
Published per-user with minimums. Planday lists Starter at $2.99 per user/month with a 5-user minimum, and Plus at $4.49 per user/month plus a $15 monthly subscription fee with a 10-user minimum. Pro is quoted on request.
Rough cost at 12 staff: Around $69/month at 12 staff on Plus, including the $15 monthly fee.
Planday pricing taken from their own pricing page, checked 2026-08-02. Vendors change prices — verify before you buy. We don't quote third-party aggregators because they're often years out of date.
Where Planday is better
No point pretending otherwise.
- ✓Owned by Xero, so the accounting integration is genuinely tight if you already use Xero.
- ✓Strong payroll handling and a solid European compliance footing.
- ✓Good staff-facing app with availability and swap handling.
- ✓Established across multiple European markets.
Pick Planday if…
You already run Xero and have an accountant who wants you to stay in that ecosystem.
Where Planday leaves gaps for a small venue
- ✕Per-user plus platform fee and seat minimums, so a small venue can pay for seats it doesn't use.
- ✕No food safety, reservations or receipt capture.
- ✕Accounting depends on a Xero subscription alongside it, which is a second bill.
The real difference
Most tools here do the rota well. The question is what happens to everything else — the temperature checks, the delivery notes, the bookings, the bag of receipts. Rotahr was built by a chef who was doing all of it by hand.
| Included as standard | Rotahr | Planday |
|---|---|---|
| Staff rota & shift swaps | ✓ | ✓ |
| Clock in / out with break tracking | ✓ | ✓ |
| HACCP food safety records | ✓ | ✕ |
| Table bookings & floor plan | ✓ | ✕ |
| Receipt scanning & bookkeeping | ✓ | ✕ |
| Stock & recipe costing | ✓ | ✕ |
| Customer list & offers | ✓ | ✕ |
Based on each vendor's publicly marketed feature set as of 2026-08-02. Planday may offer some of these through integrations or partners rather than natively.
Common questions
Planday vs Rotahr — which suits a restaurant better?
Planday is scheduling and payroll that connects to Xero. Rotahr is scheduling plus HACCP, bookings and bookkeeping in one flat price. If you already pay for Xero and like it, Planday fits neatly. If you'd rather not run two subscriptions, Rotahr covers more of the job.
Does Planday include food safety records?
No. Temperature checks, cleaning schedules and delivery records aren't part of it.