Restaurant scheduling, HACCP and bookings in one app
Rotahr runs a restaurant's rota, food-safety paperwork, table bookings and recipe costing from one app, so a kitchen that changes every service doesn't need four different tools to stay on top of it.
A restaurant's rota is wrong by Tuesday. A delivery runs late, a commis calls in sick, a six-top turns into a twenty-cover party booking, and the kitchen that was fully staffed on Sunday is suddenly down a pair of hands on Thursday. Rotahr is built around that churn — shift templates make a stable week fast to lay down, and swaps, no-shows and sickness get absorbed without a group chat.
Food safety is the paperwork that actually gets checked. Fridge and freezer temperature logs, delivery checks and cooking/cooling records live on a phone instead of a clipboard by the pass, with corrective actions recorded at the point something goes out of range — not reconstructed from memory before an inspection.
Recipe costing closes the loop between the kitchen and the P&L: cost a dish from its ingredients, see the margin move when a supplier price changes, and know which specials are actually worth running before you print them on a board.
None of this replaces your POS or payroll bureau — it feeds them. The rota and clock-in produce the hours; your existing systems still do payments and payslips.
Where this actually bites, for a restaurants
The rota changes mid-week, every week
Shift templates and swap requests that route through a manager mean a changed rota is still one source of truth, not a thread of messages nobody can find on the night.
An inspector can ask for the diary at any time
Temperature logs, delivery checks and corrective actions are timestamped as they happen, so the record exists before anyone asks for it — not reconstructed the morning of a visit.
A busy service needs the booking sheet and the floor to agree
Table bookings, party sizes and special requests sit next to the rota, so front of house knows cover before the first guest arrives.
Specials get priced by feel, not by margin
Recipe costing shows what a dish actually costs the moment a supplier price moves, so a special that looked good on paper doesn't quietly lose money all month.
Who this is for
Independent and small-group restaurants where the kitchen and front of house share one rota, one HACCP diary and one booking sheet, and a manager needs all three on their phone.
The modules that matter most
Rota & scheduling
Rotahr's scheduling module lets you build a week's rota on one screen, publish it straight to your staff's phones, and absorb the swaps, sickness and last-minute cover that follow — without a single group-chat message.
HACCP & food safety
Rotahr replaces the paper food-safety diary with logged temperature checks, delivery records, cleaning checklists and a corrective action log, all exportable as a single PDF when an inspector walks in.
Bookings & floor plan
Rotahr takes reservations through your own public booking page and puts them on a drag-and-drop plan of your actual dining room, so you can see what's free tonight without reading a list and translating it in your head.
Stock & recipe costing
Rotahr costs each recipe from the last price you actually paid for every ingredient, so when a supplier puts butter up, the gross margin on every dish using butter updates without anyone rebuilding a spreadsheet.
Clock-in & payroll
Staff clock in and out on their phone, breaks are tracked against the legal thresholds, and the resulting hours flow into a payroll summary — so nobody adds up a paper timesheet at midnight on the last day of the month.
Free templates to start with
Kitchen opening & closing checklist
This free kitchen opening and closing checklist template — printable PDF or editable Excel — lists the open and close tasks in the order you actually do them, with initials and time columns so the last hour of the night is never guesswork.
Fridge & freezer temperature log
This is a free fridge and freezer temperature log template you can download as a printable PDF or an editable Excel sheet — one page per week, with a row for every named unit and space for a morning and evening reading.
Delivery check record
This free delivery check record template — printable PDF or editable Excel — gives you one row per delivery to record the supplier, the temperature of chilled and frozen goods on arrival, packaging and date-code condition, and exactly what you rejected and why.
Weekly staff rota
This is a free weekly staff rota template you can download as a printable PDF for the staff room wall or as an Excel sheet that adds up each person's hours for you — Monday to Sunday, one line per team member.
Common questions
Does Rotahr replace my POS?
No. Rotahr handles staffing, food safety, bookings, recipe costing and the hours that feed payroll. Sales, payments and the till stay on your POS — Square connects directly for sales-driven stock and staffing data.
Can front of house and kitchen see different things?
Yes. Staff see their own shifts, hours and swap requests. Managers see the full rota, wage cost as it builds, HACCP records and bookings. Role-based access means a server doesn't need to see cost prices to do their job.
Is the HACCP module accepted by inspectors?
It digitises the same records an inspector already expects to see — temperature logs, delivery checks, corrective actions — timestamped and exportable. Acceptance of digital records varies by jurisdiction, so check your local environmental health rules; most accept a printed or exported copy either way.