Free hospitality templates
28 templates for the paperwork a restaurant, bar, café or hotel actually runs on — temperature logs, rotas, opening and closing checklists, cleaning schedules, stock counts, induction records and tips sheets. Every one comes as a printable PDF and an editable Excel sheet.
Free, one click, no email address, no sign-up. Print them, edit them, put your own logo on them, use them in your venue for as long as you like. We build them because we build the app that replaces them — but paper works, and a working paper system beats a spreadsheet nobody fills in.
These are written for an international audience. Where a temperature or a break threshold is a widely used figure it is printed as one, but food safety and employment rules differ by country and change — check yours before you rely on any sheet here.
HACCP & food safety
Temperature logs, delivery checks and corrective action records — the paperwork an inspector asks for first.
Fridge & freezer temperature log
This is a free fridge and freezer temperature log template you can download as a printable PDF or an editable Excel sheet — one page per week, with a row for every named unit and space for a morning and evening reading.
Cooking & cooling temperature log
This free cooking and cooling temperature log template — printable PDF or editable Excel — records the core temperature of cooked items and tracks how fast cooked food came down through the danger zone, with a column for the use-by date you assign afterwards.
Delivery check record
This free delivery check record template — printable PDF or editable Excel — gives you one row per delivery to record the supplier, the temperature of chilled and frozen goods on arrival, packaging and date-code condition, and exactly what you rejected and why.
Corrective action log
This free HACCP corrective action log template — printable PDF or editable Excel — records every failed check in one place: what went wrong, what you did immediately, what you changed so it does not recur, and who signed it off.
Reheat & hot holding record
This free reheat and hot holding record template — printable PDF or editable Excel — gives you one row per batch to log the core temperature it reached on reheating, the time it went into the hot hold unit, a temperature check every hour or two after that, and the time it came off or was discarded.
Rotas & scheduling
Weekly rota grids, swap requests and holiday forms for teams still working off paper or a group chat.
Weekly staff rota
This is a free weekly staff rota template you can download as a printable PDF for the staff room wall or as an Excel sheet that adds up each person's hours for you — Monday to Sunday, one line per team member.
Shift swap request form
This free shift swap request form template — printable PDF or editable Excel — records both sides of a swap and the manager's approval, so a shift is never left uncovered because two people agreed something verbally.
Holiday request form
This free holiday request form template — printable PDF or editable Excel — captures the dates requested, how many working days that uses, the balance left afterwards, and the manager decision with a date, so approvals never get disputed later.
Opening & closing
Section-by-section checklists so the first and last hour of the day run the same whoever is on.
Kitchen opening & closing checklist
This free kitchen opening and closing checklist template — printable PDF or editable Excel — lists the open and close tasks in the order you actually do them, with initials and time columns so the last hour of the night is never guesswork.
Bar opening & closing checklist
This free bar opening and closing checklist template — printable PDF or editable Excel — runs from cellar and gas through to till reconciliation and lock-up, with initials and time columns on every task.
Front of house opening & closing checklist
This free front of house opening and closing checklist template — printable PDF or editable Excel — takes the floor from doors-locked to service-ready and back again, including the pre-service brief and the checks guests notice first.
Health & safety
First aid steps, fire safety checks and accident reporting — printable and ready to go on the wall.
First aid & emergency steps poster
This is a free printable first aid and emergency steps poster for a kitchen or bar wall — the first actions for burns, cuts, choking, falls and illness, plus blank fields for your own trained first aiders, emergency number and address.
Fire safety checklist
This free fire safety checklist template — printable PDF or editable Excel — splits fire checks into daily, weekly, monthly and annual sections so the routine items get done on shift and the specialist items are never quietly skipped.
Accident & incident report form
This free accident and incident report form template — printable PDF or editable Excel — records one incident per sheet: what happened, who was hurt, who saw it, what was done immediately, and what changed afterwards so it does not happen twice.
Cleaning schedules
Daily, weekly and deep clean schedules with sign-off columns, split by area.
Daily & weekly cleaning schedule
This free daily and weekly cleaning schedule template — printable PDF or editable Excel — lists cleaning tasks by area with a frequency, a method and an initials box for every day of the week, so it is obvious what was cleaned, when and by whom.
Deep clean schedule
This free deep clean schedule template — printable PDF or editable Excel — tracks the monthly, quarterly and annual cleaning that daily routines never reach, with a last-done date, a next-due date and space for contractor certificate references.
Staff & HR
Induction, training records and probation reviews to get new starters productive and documented.
New staff induction checklist
This free new staff induction checklist template — printable PDF or editable Excel — splits induction into day one, week one and month one, with a signature from both the new starter and the manager against each stage.
Staff training & certification record
This free staff training and certification record template — printable PDF or editable Excel — keeps one line per person per certificate, with the date completed, the expiry date and who verified it, so nothing lapses without you noticing.
Probation review form
This free probation review form template — printable PDF or editable Excel — scores a new starter against the things that actually matter on a hospitality floor, records agreed objectives, and captures a clear pass, extend or end decision with both signatures.
Stock & ordering
Stock counts, wastage logs and par-level order sheets to stop guessing what to order.
Stock count sheet
This free stock count sheet template — printable PDF or editable Excel — is organised by storage area with columns for unit, opening count, closing count, unit cost and value, so the count matches the order you physically walk the site.
Wastage log
This free wastage log template — printable PDF or editable Excel — records what was thrown, how much, why, what it cost and who signed it off, so the reason column tells you which problem to fix rather than just how much you lost.
Par level order sheet
This free par level order sheet template — printable PDF or editable Excel — lists items by supplier with a par level, a current count and an order quantity column, so ordering becomes subtraction instead of a judgement call.
Bar & cellar
Line cleaning records, cellar checks and spirit stocktakes for wet-led sites.
Cellar check & line cleaning log
This free cellar check and beer line cleaning log template — printable PDF or editable Excel — records daily cellar temperature and gas checks alongside every line clean, with the date, lines cleaned, chemical used and initials.
Spirit stocktake sheet
This free spirit stocktake sheet template — printable PDF or editable Excel — counts full and part bottles separately, records part bottles in tenths, and gives you a value and a variance against expected usage.
Hotel & rooms
Housekeeping room checklists and guest incident logs for rooms-side operations.
Housekeeping room checklist
This free housekeeping room checklist template — printable PDF or editable Excel — covers a room in the order you clean it, distinguishes departure from stayover service, and ends with a supervisor spot-check line.
Guest incident & complaint log
This free guest incident and complaint log template — printable PDF or editable Excel — records each incident with what was offered, what it cost, who resolved it and whether anyone followed up, so recurring problems become visible instead of being absorbed shift by shift.
Finance & tips
Daily takings, cash reconciliation and a transparent tips distribution sheet.
Daily takings sheet
This free daily takings sheet template — printable PDF or editable Excel — reconciles counted cash and card settlements against the till report for one trading day, showing the variance, the float carried forward and what was banked.
Tips & tronc distribution sheet
This free tips and tronc distribution sheet template — printable PDF or editable Excel — records the tips collected for a period and splits them by hours worked or a points system, with the whole calculation visible so anyone can check their own share.
Need one that isn't here?
Tell us what paperwork you're missing. We read every request, build the ones that come up more than once, and email you when yours is live. No newsletter, no sales sequence — one email about the template you asked for.
When paper stops being enough
A folder of printed sheets works until you need to answer a question it can't: was that fridge in range every day last month, who actually worked the hours you're paying for, which supplier price moved. That means reading 30 sheets. Rotahr does the same checks on a phone and gives you the answer.
- • HACCP checks logged on a phone, with reminders when one is due and a PDF export for an inspection.
- • Rotas built once, published to staff, with hours flowing into payroll instead of being retyped.
- • Stock counts, wastage and supplier prices feeding recipe costs automatically.