Bar and pub scheduling with cellar checks built in
Rotahr runs a bar or pub's rota, cellar and line-cleaning checks, and stock counts from one app, so a wet-led venue isn't tracking its people and its draught lines in two different places.
A bar's rota lives and dies on peak hours — Thursday to Sunday carry the week, and getting that cover wrong costs more than a quiet Tuesday ever does. Rotahr's wage-cost view updates as you build the rota, so a bad weekend is visible before it's published, not at the end of the month when the numbers come in.
Cellar checks and line cleaning are the paperwork that protects draught quality and the licence — logged on a phone at the point they're actually done, with a record you can show rather than a memory of having done it.
Stock counts and wastage logs turn 'where did the margin go' from a guess into a number: par-level ordering stops the Friday scramble, and a spirit stocktake catches drift before it becomes a pattern.
Clock-in with GPS geofencing means staff can only clock in when they're actually on-site — useful anywhere, but especially on a late shift where a few minutes either way adds up across a team.
Where this actually bites, for a bars & pubs
Peak nights carry the whole week
Shift templates built around your actual peak pattern mean Thursday–Sunday get the cover they need without re-planning from scratch every week.
Line cleaning gets skipped when it's busy
A cellar and line-cleaning checklist on a phone takes the same time as doing it from memory, and leaves a record that it happened.
Stock drift is invisible until the bill lands
Regular stock counts and a spirit stocktake catch pour variance and wastage early, instead of discovering it in a monthly reconciliation.
Casual and part-time staff need simple hours, not a system
Clock-in with geofencing and a straightforward payroll summary suit a team that's mostly part-time without asking anyone to learn complex software.
Who this is for
Bars and pubs where peak-night cover, cellar quality and stock control matter more than table service, and most of the team is part-time or casual.
The modules that matter most
Rota & scheduling
Rotahr's scheduling module lets you build a week's rota on one screen, publish it straight to your staff's phones, and absorb the swaps, sickness and last-minute cover that follow — without a single group-chat message.
Clock-in & payroll
Staff clock in and out on their phone, breaks are tracked against the legal thresholds, and the resulting hours flow into a payroll summary — so nobody adds up a paper timesheet at midnight on the last day of the month.
Stock & recipe costing
Rotahr costs each recipe from the last price you actually paid for every ingredient, so when a supplier puts butter up, the gross margin on every dish using butter updates without anyone rebuilding a spreadsheet.
Free templates to start with
Cellar check & line cleaning log
This free cellar check and beer line cleaning log template — printable PDF or editable Excel — records daily cellar temperature and gas checks alongside every line clean, with the date, lines cleaned, chemical used and initials.
Spirit stocktake sheet
This free spirit stocktake sheet template — printable PDF or editable Excel — counts full and part bottles separately, records part bottles in tenths, and gives you a value and a variance against expected usage.
Bar opening & closing checklist
This free bar opening and closing checklist template — printable PDF or editable Excel — runs from cellar and gas through to till reconciliation and lock-up, with initials and time columns on every task.
Stock count sheet
This free stock count sheet template — printable PDF or editable Excel — is organised by storage area with columns for unit, opening count, closing count, unit cost and value, so the count matches the order you physically walk the site.
Common questions
Does Rotahr track draught line cleaning?
Yes — the cellar and line-cleaning checklist records when lines were last cleaned, by whom, and flags anything overdue. It's a digital version of the same wall chart most cellars already keep.
Can I run stock counts across more than one bar?
Yes. Stock counts, wastage logs and par-level ordering work per venue, so a multi-site group sees each bar's numbers separately and rolled up.
Is this suitable for a venue with mostly casual staff?
Yes — clock-in with GPS geofencing and a flat payroll summary are built for a team where people's hours vary week to week, without needing anyone to be trained on complex rostering software.