Hotel staff scheduling and housekeeping, in one app
Rotahr schedules every department of a small hotel — front of house, housekeeping and kitchen — on one rota, with housekeeping checklists and guest incident logs alongside it, instead of a different system per department.
A hotel isn't one rota, it's three or four running at once — front desk, housekeeping, kitchen, maintenance — and they rarely talk to each other. Rotahr keeps every department's shifts, swaps and hours in one place, so a manager covering for someone off sick can see the whole building, not just their own section.
Housekeeping runs on checklists that have to be done the same way whoever is on shift: room-by-room, section by section, with a sign-off that proves it happened. A guest incident log sits next to it for anything that needs a written record afterwards.
If the hotel runs a kitchen, the same HACCP, recipe costing and bookings modules used by standalone restaurants apply directly — temperature logs, delivery checks and table or room-service bookings in the same app as the rota.
Equipment and servicing tracks warranty and service history for the kit that's expensive to let lapse — laundry equipment, kitchen appliances, HVAC — with warnings before a service or warranty falls due.
Where this actually bites, for a hotels
Multiple departments, one building, no shared view
Front desk, housekeeping and kitchen rotas live in one app, so covering a gap in one department doesn't mean losing sight of the others.
Room checks need to be identical every time
Housekeeping room checklists are the same list whoever's on shift, with a sign-off column that proves the check happened and when.
A guest incident needs a written record, fast
A guest incident log captures what happened, when, and who dealt with it — in the format you'd want to hand to insurance or management afterwards.
Kitchen compliance doesn't stop at the restaurant floor
If there's a kitchen on site, the same HACCP temperature logs and delivery checks used by standalone restaurants apply without a second system.
Who this is for
Small and independent hotels running front desk, housekeeping and a kitchen on one site, where department heads need their own view but ownership needs the whole building.
The modules that matter most
Rota & scheduling
Rotahr's scheduling module lets you build a week's rota on one screen, publish it straight to your staff's phones, and absorb the swaps, sickness and last-minute cover that follow — without a single group-chat message.
HACCP & food safety
Rotahr replaces the paper food-safety diary with logged temperature checks, delivery records, cleaning checklists and a corrective action log, all exportable as a single PDF when an inspector walks in.
Equipment & Service Register
Rotahr keeps a register of every piece of equipment in the venue — what it is, where it lives, what it cost, who to ring, when it was last serviced and when it is next due — with the certificates and invoices attached, and it warns you 30 days and 7 days before anything falls due.
Clock-in & payroll
Staff clock in and out on their phone, breaks are tracked against the legal thresholds, and the resulting hours flow into a payroll summary — so nobody adds up a paper timesheet at midnight on the last day of the month.
Bookings & floor plan
Rotahr takes reservations through your own public booking page and puts them on a drag-and-drop plan of your actual dining room, so you can see what's free tonight without reading a list and translating it in your head.
Free templates to start with
Housekeeping room checklist
This free housekeeping room checklist template — printable PDF or editable Excel — covers a room in the order you clean it, distinguishes departure from stayover service, and ends with a supervisor spot-check line.
Guest incident & complaint log
This free guest incident and complaint log template — printable PDF or editable Excel — records each incident with what was offered, what it cost, who resolved it and whether anyone followed up, so recurring problems become visible instead of being absorbed shift by shift.
Weekly staff rota
This is a free weekly staff rota template you can download as a printable PDF for the staff room wall or as an Excel sheet that adds up each person's hours for you — Monday to Sunday, one line per team member.
Fridge & freezer temperature log
This is a free fridge and freezer temperature log template you can download as a printable PDF or an editable Excel sheet — one page per week, with a row for every named unit and space for a morning and evening reading.
Common questions
Can different departments see only their own rota?
Yes. Staff see their section's shifts; department heads and managers can see across front desk, housekeeping and kitchen on the same account, so covering a gap doesn't mean losing visibility of the rest of the building.
Does the housekeeping checklist cover every room type?
The checklist template is section-based (bathroom, bedroom, amenities, turndown) so it adapts to a standard room or a suite without needing a different sheet for each room type.
Does Rotahr handle room service or restaurant bookings if we have a kitchen?
Yes — the bookings module used by standalone restaurants works the same way for a hotel's own restaurant or room-service kitchen, alongside the same HACCP and recipe-costing modules.